1. What personal data is processed by Kaamos?
2. How does Kaamos collect personal data?
3. For what purposes and how does Kaamos process personal information?
4. Who will Kaamos transfer personal data to?
5. What are your rights regarding the processing of personal data?
Kaamos Real Estate Public Limited Company.
Electra, Avala kvartal, Veskiposti 2, 10138 Tallinn
phone:+372 663 0300
1.2. Identification details – given name, surname, and personal identification code.
1.3. Contact information – email, phone number, postal address, etc.
1.4. Transaction data – The data contained in the notarized agreement with Kaamos and the data on the client’s interior decoration solutions.
1.5. Digital data – online cookies, login information, web notes, and more.
2.1. Kaamos collects personal data that:
• You enter in Kaamos’ website;
• You transmit to Kaamos by email, telephone or other means of communication;
• You transmit to Kaamos’s partners and other third parties (such as a notary) who have the right to transfer data to Kaamos;
• You transmit to Kaamos orally at a meeting in the office, at clients’ days or at another event.
3.1. Kaamos will process your personal information for the preparation, conclusion, and execution of contracts, as well as for resolving any contractual disputes. Kaamos collects and processes your data primarily for the purpose of concluding and fulfilling the contracts for the sale of real estate. Kaamos will forward the information to the notary for the preparation of the contract. Using your contact information, Kaamos will forward to you draft contracts for examining. After the conclusion of the sales contract, Kaamos has the right to transmit your personal data to the companies providing the administration and maintenance services of real estate in order to enable them to provide services related to your real estate.
3.2. Kaamos processes your personal information for you to make offers. If you have transferred personal data to Kaamos, you can give Kaamos the right to provide you with information about the products and services of Kaamos that are similar to those you have previously been interested in (direct marketing offers). If you want to receive direct marketing offers from Kaamos, you can give consent to the Kaamos websites during the transfer of data. The consent is voluntary, and you have the right to withdraw the consent at any time. In this case, we will terminate processing your data as of the moment of withdrawal of your consent.
3.3. Kaamos may also process your personal data in other cases, subject to consent. The purpose of the processing is specified during the consent process. Each consent of processing is voluntary, and you have the right to withdraw the consent at any time.
3.4. Kaamos will process your personal data for compliance with legal obligations. Responsibilities are mainly derived from the General Data Protection Regulation, the Personal Data Protection Act, the Law of Obligations Act and other applicable laws. For example, Kaamos has a tax reporting and accounting obligation for the compliance with which your personal data is processed and used. Among other things, your personal data may be forwarded to the tax authorities and other authorities as well as to the auditor.
3.5. Kaamos will process your personal data based on Kaamos’s legitimate interest, including both in the interest of business and in the interests of security (fraud detection and prevention, anti-malware). For example, Kaamos has a legitimate interest in retaining your transaction information for the purpose of protecting your rights during the expiry date of a contractual claim.
3.6. Kaamos ensures the processing and storage of your data in the territory of the European Union. Kaamos ensures that your personal information is fully and properly protected.
3.7. Kaamos has the right and the obligation arising from the legislation to maintain the personal data collected. Kaamos does not retain personal information for longer than is necessary to fulfill the obligations of Kaamos unless you have given the pertinent consent for longer storage and processing of the data. As a general rule, your personal data will be retained by Kaamos for 5 years. The information contained in the accounting records will be retained for seven years in accordance with the law. In the event that Kaamos transfers personal data to another controller (e.g., a real estate management service provider), the deadlines for data retention will be determined by the recipient of the data.
4.1. Kaamos publishes personal data only to the extent and in the form that is necessary for the fulfillment of the objectives listed in the privacy conditions, including the preparation and execution of contracts with you, or the making of offers to you. Kaamos has the right to transfer your personal data to Kaamos real estate companies if this is necessary to meet the above-mentioned objectives.
4.2. As indicated in chapter 3, the details of the sales contracts will be disclosed by Kaamos to the notary and, upon conclusion of the sales contract, will be disclosed to the companies providing the administration and maintenance services of the immovable property. Kaamos may disclose personal data to authorized processors who need access to the data needed to provide a service to Kaamos.
4.3. Kaamos has the right to transfer your personal data between Kaamos real estate companies for direct marketing offers to you if you have given the corresponding consent for corresponding offers, including for data transfer.
4.4. Kaamos is obliged to publish personal data also if Kaamos has a legal obligation to do so (for example, to publish personal data to the authorities upon their legal request).
5.1. If you do not wish to receive direct marketing offers, you have the right to submit a relevant notice to Kaamos at any time. Kaamos fulfills your request within a reasonable time. More details about opting out of direct marketing offers are provided in the offer itself.
5.2. You have the right to receive information about the personal data processed by Kaamos, the purposes, types and sources of use of them. You are also entitled to receive copies and extracts of personal data processed. You have the right to request the correction or updating of data if it turns out that the personal data being processed is incorrect or inaccurate.
5.3. You have the right to request the transfer of personal data processed. The data is transmitted to you as a machine-readable file by e-mail. You also have the right to request that the data processed be transferred to another controller.
5.4. You have the right to request the deletion of data, except when the right and obligation to process the data follows from the legislation. The processing of personal data will not be terminated if this would be contrary to the obligation to process personal data or there are other grounds for continuing processing. It is also important to note that termination of the processing of personal data may hinder the provision of the service to you. In particular, you have the right to request the termination of the processing of personal data and deletion of data if:
• Personal data are no longer needed for the purpose for which they were processed by Kaamos;
• You withdraw the consent given for processing, and there is no other legal basis for the processing of personal data;
• You object to the processing of personal data, and there are no overriding legitimate reasons for processing;
• Personal data has been processed illegally;
• Personal data must be deleted in order to comply with a legal obligation.
5.5. Kaamos responds to the submitted objections and requirements within one month at the latest.
5.6. Kaamos processes your personal information in a balanced manner with your rights and freedoms. If you believe that your personal data has been infringed in the processing of personal data, or if you wish to terminate processing of your personal data, contact Kaamos, we will try to resolve the disagreement by negotiation. In the event of a dispute, you are entitled to contact the Data Protection Inspectorate (Väike-Ameerika 19, 10129 Tallinn, www.aki.ee) or the competent court.